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Administrative Assistant

Position Title: Administrative Assistant to the President and Director of Programs

Reports to: President

Status: Regular, Full-Time, Non-Exempt

Pay Range: $15.00 - 17.00 DOE

Position Summary: Provide assistance and support to the President, Board of Directors and Program Director, in fulfillment of their responsibilities. Coordinate requests for and from Board, staff, volunteers, community residents and others with respect to the Agency. Assist in the execution of day-to-day operations. Be a team player and conduct special projects as they arise.

Responsibilities:

  • Manage the schedule of the President; schedule appointments and ensure proper information is given on a timely basis.
  • Support the work of the President, Board members, committees and task forces by providing administrative support. This will include meeting notices, agendas, recording and/or drafting minutes, keeping the board manual up to date, and making arrangements for meetings (room scheduling, refreshments, meals).
  • Schedule and coordinate group meetings within the agency and with partner agencies such as Board Meetings, All Staff meetings, Directors meetings, Managers meetings and EMC meetings.
  • Maintain a comprehensive electronic filing system and coordinate the maintenance of up-to-date minutes and records for all Board, committees and task force meetings.
  • Support the work of the Director of Programs, by scheduling appointments and meetings and providing administrative support (approximately 1/3 of time)
  • Provide administrative and project support to the Constance Currie Scholarship Program.
  • Coordinate the process for opening and processing Agency mail.
  • Support the administrative needs of other staff Directors as time permits.
  • Maintain confidentiality and exercise judgment over the treatment of sensitive issues, interdepartmental needs and public relations.
  • Other duties as assigned.

Qualifications:

  • High School diploma or equivalent, plus 2-3 years of administrative experience.
  • High level of proficiency in word-processing, PowerPoint, and e-mail is required.
  • Enjoy providing excellent customer service and community relations and thrive in a fast-paced atmosphere.
  • Experience working with senior management and ability to keep confidential information.
  • Excellent oral and written communication skills.
  • Excellent time management, organizational skills, attention to detail.
  • Ability to balance multiple projects and deadlines, and adapt to a rapidly changing environment.
  • Ability to communicate effectively with people of various racial, ethnic, economic and social backgrounds.
  • The ability to understand, organize, prioritize and carry out written and/or verbal assignments and instructions independently.
  • Ability to work as a team member and a self-starter is essential.
  • Must have a valid driver’s license and reliable vehicle to run errands as requested.
  • Meeting and event planning experience is preferred.
  • Experience working in a nonprofit environment with Board members is preferred.
  • Bilingual in English and Spanish or Hmong, a plus.

 

Neighborhood House is an equal opportunity employer committed to affirmative action and a welcoming work environment for people of diverse communities.

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